Examinations Policy  

Examinations Policy

Examinations Policy

PART-I: EXAMINATIONS REGULATIONS (All courses other than Architecture)

  1. STANDARDIZED FORMAT SCHEME OF STUDIES

1.1          INTERNSHIP

Every student is required to do his/her internship / field training of minimum 6 weeks in an organization which relates to his/her discipline in which he/she is graduating. This is to be done when the student is at senior level i.e during summer break of 3rd or final year. The student will have to submit an internship report.

  1. MAXIMUM DURATION FOR AWARD OF DEGREE
  2. a) B.Sc Engineering
  3. I) Maximum period to be allowed to a candidate to earn Bachelor’s Degree in any Accredited Program of Engineering shall be 7 calendar years. In other words no Engineering Degree shall be issued after the lapse of 7 years.
  4. ii) A student of B.Sc Civil Engineering will only be eligible for award of Degree after undertaking the Survey Camp of 15-21 days during 3rd Year.
  5. b) Other Courses (except Bachelor of Architecture)

No student shall be allowed to continue studies beyond the double duration of the prescribed semesters of a relevant course. The Vice Chancellor may however accord relaxation in this regard in rare cases of individual genuine hardships.

  1. MEDIUM OF INSTRUCTIONS

The medium of instruction and examination shall be English except Islamiyat and Pakistan Studies where option of English, Urdu and Arabic is given.

  1. Courses of studies are subject to changes and modifications by the relevant bodies of the University in the light of the guidelines of Higher Education Commission and the relevant councils.

 

  1. ATTENDANCE

5.1.        A student must have attended at least 75% of the classes held in a course in order to be allowed to sit in the final examination.

5.2.        Student having class attendance less than 75% in a particular course will be required to repeat the course when offered again.

5.3          Willful absence from classes for a period of four weeks at a stretch during a semester/summer session                  shall result in automatic cancellation of the registration of a student from all courses in that semester/summer session.

5.4          Only actual attendance in classes shall be considered in calculating the shortage of attendance and no                   concession in the attendance requirements shall be given on the basis of leave applications including leave on medical grounds. The attendance shall be rounded upto two decimal places only.

5.5          There shall be no make up classes in order to make up the shortage of attendance of any particular student.

  1. EXAMINATION

6.1          A student will be eligible to appear in the examination provided:

  1. a) during the semester he / she has been on the rolls of the University and has cleared all dues and fees of the university..
  2. b) he / she has submitted prescribed examination Form along with the prescribed fee to the Controller of Examinations before the due date announced by the University.
  3. c) he/she has met the attendance criteria for appearing in the examination.

6.2          Use of only blue / black ink will be allowed for attempting the Question Papers. Use of pencil is prohibited.

6.3          Bringing Mobile Phone inside the Examination Hall is strictly prohibited, failing which the Mobile Set will be confiscated which can be returned only on payment of fine of Rs. 10000/- (rupees ten thousand only).

6.4          In each semester student is required to appear in quizzes, sessional test(s) / mid term examination, final        examination, give presentations, participate in group discussions and submit projects / assignments / lab reports by the due dates. These weightages are determined based on the following criteria:

The distribution of Sessional Marks (Quizzes / Assignments / Presentations / Projects and  Mid Semester exam) for Engineering courses will be as under:-

  1. a) 6 Assignments per subject                                                  5 marks
  2. b) 6 Quizzes / Presentations per subject                      5 marks
  3. c) Mid semester exam                                                                   25 marks

Whereas the distribution of Sessional Marks (Quizzes / Assignments / Presentations / Projects and Tests/Mid Semester exam) for other courses will be as under:-

  1. a) Minimum 3Assignments per subject                                     5 marks
  2. b) Minimum 3 Quizzes / Presentations per subject             5 marks
  3. c) Mid semester exam                                                                                     25 marks

6.5          In case a student joins a course after it has started, he/she will be responsible for any missed quizzes, assignments and lectures. The marks in missed quizzes, tests, assignments and labs etc. will be zero.

6.6          In case a student misses mid semester exam,  his/her marks in mid semester  exam will be zero.

6.7          If a student fails to appear in the final examination of a course(s) due to any reason, he/she will be treated as absent and failed in that course(s).

6.8          Students passing in all the papers (theory and Lab to be treated as separate papers) shall be declared to        have passed the examination.

6.9          Students failing in all / some papers shall be declared to have failed in that examination.

6.10      There will be no supplementary / special exam in semester system; if a student fails any course he/she will have to repeat that course.

6.11      In case of any litigation pending, involving the student and university in respect of any dispute regarding eligibility to appear in any examination or affecting the student(s)’ performance in the examination, the university shall have a right to postpone the result of such examination in respect of the student concerned and would declare such result only upon the final settlement of the dispute if other rules and regulations allow such settlement.

6.12      In case, a student is allowed to attend classes or sit in any examination provisionally / as an interim measure by the order of any judicial or other authority, including a court of law, university shall have the right to postpone the declaration of his / her result pending final determination of the dispute where for the proceedings were initiated and such provisional / interim steps were ordered. In case the determination is to the effect that the student was not eligible to take such  examination, the university shall have the further right to cancel the examination(s)/paper(s) provisionally taken under the interim order(s)

 

  1. PROBATION AND RELEGATION

7.1          A student will be placed on probation if his/her Semester GPA (SGPA) is less than 2.00.

7.2          A student will be relegated, subject to one or both of the following conditions:

  1. a)            If the student’s Cumulative GPA (CGPA) consistently remains below 2.00 for two consecutive semesters.
  2. b) If the student has a total of 5 ‘F’ grades in theory  courses at any particular time during the course of studies.

7.3          A relegated student shall be re-admitted in the same semester where he/she shall repeat all the courses of that semester in which he/she has been graded below ‘C’.

7.4          A relegated student whose Semester GPA (SGPA) remains below 2.00 for three consecutive semesters, shall repeat all the previous courses in which he/she has been graded below ‘C’.

  1. GRADING POLICY

8.1          Grade Point Average (GPA) system will be adopted for the evaluation of students in all subjects based on the relative grading system. If number of students in a course is less than 10, then Absolute Grading System will be implemented.

8.2          Total marks obtained by a student in a particular subject will be normalized by multiplying the marks of each student with a fraction obtained by dividing 100 with the  highest marks secured by a student  in a class of that particular subject.

8.3          A student securing less than 50% aggregate marks in a subject without normalization will be awarded grade “F”.

8.4          Letter grading shall only be used for representing the individual courses and not for the semester GPA or CGPA. The following grade points for each letter grade will be used:

8.5          There shall be no other grade point values except the above points. The percentage of marks or value of grades other than grade points shall not be reported on the transcripts whether they are relative grades or absolute grades.

 

8.6          Grade point average (GPA) shall be calculated and rounded upto two decimal places. In case of close competition between / amongst students for merit position, the third fraction will be calculated.

8.7          Incomplete grade shall only be given in case of Final Year Project where it needs to be completed in two semesters. For the 7th semester, the grade ‘I’ shall appear in the transcript for FYP and it will be converted after the requirements are met in the final semester.

PART- III:  EXAMINATIONS REGULATIONS (Applicable to all courses)

  1. FALL/ SPRING/SUMMER SEMESTER

17.1      There will be two regular semesters (fall and spring) every year. Each semester will be spread over 16 – 18  weeks (inclusive of exams).

17.2      a)             There  will  be  one  Summer  Session  spread  over 8 weeks (inclusive of exams) to provide opportunity to students who have failed or have withdrawn from a course and those who wish to improve their G.P.A to qualify to the next semester. The subjects to be offered in the Summer Session will be at the discretion of the concerned Head of Department. The contact hours during the Summer Session will be doubled to ensure that the course is completely taught in a summer session with half of the duration compared to a regular (fall or spring) semester. A student can take upto 9 credit hours during summer semester. A regular student may also be allowed to take course in Summer Semester with the permission of the Head of Department.

  1. b) To offer a course in Summer Semester, the minimum number of students should be 5 or above.

17.3      No “A” grade shall be given in Summer Semester. “C+” grade will be used as Class Mean.

17.4      a)             A regular student is required to take 15 – 18 credit hours per regular semester.

  1. b) A student may be allowed to take upto 21 credit hours being maximum course load, only if he/she is having CGPA of 3.5 or above with the permission of the Head of Department
  2. c) A student under probation (see para-  7 / 15 for details regarding probation) shall not be allowed to take more than 15 credit hours.
  3. d) The Head of Department may also allow maximum course load of 18 credit hours to any student                when he/she is graduating in that very semester.

17.5.     Students will only be allowed to take repeat courses in regular semester if they are in Final year of their degree Program or those who are:

 

 

 

  1. a) Relegated Students
  2. b) Migrated Students

provided that total number of credit hours in one semester must not exceed 18 credits at one time in regular semester. No additional fee will be charged for repeating courses in regular semester except relegated and migrated students.

  1. REGISTRATION / WITHDRAWAL / CHANGE OF COURSE (S)

18.1      A student must register for all courses in the semester within 7 days of the commencement of the semester.

18.2      A student, with the consent of the concerned Dean / Head of department, may be allowed to:

  1. a)             Add/Change a course within 14 days of the commencement of semester.
  2. b) Drop a course within 4 weeks of the commencement of semester.

18.3      Students may withdraw from one or more courses upto 14th week of Semester with the approval of the Chairman of respective department. Approval of the withdrawal shall be sent to the Controller of Examinations immediately. In case of withdrawal of the course (s), no fee shall be refunded.

18.4      Withdrawal course will appear on the transcript with letter grade ‘W’.

18.5      A student can withdraw upto maximum of seven (7) courses at a time throughout his/her degree program.

18.6      Those students who withdraw all courses in a semester at one time shall be liable to repeat the same semester to become eligible for promotion in the next semester.

  1. COMPUTATION OF SEMESTER GRADE POINT AVERAGE (SGPA) AND CUMMULATIVE GRADE POINT AVERAGE (CGPA)

19.1      Semester grade point average (GPA) and cumulative grade point average (CGPA) will be calculated as follows:

SGPA = Sum of courses in a semester (course credit hours x grade point earned)

Total semester credit hours

CGPA = Sum of all the courses taken in all semesters (course credit hours x grade point earned)

Total credit hours taken in all semester

19.2      The minimum CGPA required for degree completion will be 2.0

  1. CREDIT HOURS

20.1     A credit hour means teaching a theory course for 60 minutes each week throughout the semester

20.2      One credit hour in laboratory or experimental work would require lab contact of at least three hours per  week throughout the semester

  1. DECLARATION OF RESULT
  2. a) As soon as possible after the conclusion of an examination, the Controller of Examinations will notify the result.
  3. b) Results of terminal examinations may be communicated to students as well as their parents/guardians by the head of concerned institution / college. The affixation of result on University’s notice board shall be deemed sufficient communication to all concerned.
  4. c) Semester Transcripts will be issued to the candidates on application / payment of the usual fee for all examinations of the university, showing the grades obtained by the candidates in each paper / subject, whether a candidate passes or fails in the paper / subject.
  5. d) On the successful completion of the prescribed degree programme, the candidate shall be awarded the degree by the University. All degrees / certificates are issued on payment of prescribed charges.
  6. e) In case of any litigation pending, involving the student and university in respect of any dispute regarding eligibility to appear in any examination or affecting the student(s)’ performance in the examination, the university shall have a right to postpone the result of such examination in respect of the student concerned and would declare such result only upon the final settlement of the dispute if other rules and regulations allow such settlement.
  7. f) In case, a student is allowed to attend classes or sit in any examination provisionally / as an interim          measure by the order of any judicial or other authority, including a court of law, university shall have the right to postpone the declaration of his / her result pending final determination of the dispute where for the proceedings were initiated and such provisional / interim steps were ordered. In case the determination is to the effect that the student was not eligible to take such  examination, the university shall have the further right to cancel the examination(s)/paper(s) provisionally taken under the interim order(s)

 

  1. FREEZING OF SEMESTER

 

All the applications for freezing of the semester must be submitted to the Head of Department before the commencement of the semester, otherwise the application shall not be entertained. Freezing shall not be allowed in first semester. The maximum period of freezing at one time will be two semesters. After expiry of duration of freezing, the concerned student(s) shall be allowed admission in the same semester in which he/ she was on roll before allowing freezing. Whereas, the condition of maximum period required for earning a degree (including the period/duration of freezing) shall be in accordance with the prescribed relevant rules.

 

  1. REPEATING COURSES

23.1.     The student(s) failing in any course due to some genuine reason and having shortage of attendance shall            have to repeat that or an equivalent course whenever it is offered.

23.2.     Whenever a student fails or gets a ‘D+’ grade, he/she can repeat that course when offered, to improve               his/her grade.

23.3.     If a student wants to improve his / her grade, he / she shall have to repeat at least 10 courses or 30 credit hours.

23.4.     In case a student repeats the course which has already been taken, the old grade will be substituted with the new grade, (for CGPA calculation). But in case the student takes a new course in lieu of the course in which he/she failed, both the grades will be reflected on his/her transcript, i.e old course grade and new course grade.

23.5      A student who fails a non-core subject, he/she may be allowed to repeat that subject if it is offered by the University in the subsequent two semesters, otherwise he/she will be allowed to take an alternate non-core subject.  The new grade will be used in computing the CGPA replacing the F grade.

  1. CANCELLATION OF ADMISSION

If a student fails to attend any lecture during the first four weeks of the commencement of the semester as per announced schedule, his/her admission shall stand cancelled automatically without any notice. The parent / guardian of the student will be informed about the cancellation of the admission of their son / ward through registered post / courier service.

  1. ELIGIBILITY OF  CANDIDATES   FOR  AWARD OF DISTINCTION

Candidates securing CGPA ≥ 3.67 shall be declared to have passed the  Degree Course with Distinction; provided that Distinction shall be awarded to such candidates only who have passed all the Examinations in first attempt, within four Academic years from the date of joining the First year class.

 

  1. 1 ELIGIBILITY OF  CANDIDATES   FOR  AWARD OF DISTINCTION IN CASE OF MIGRATION FROM OTHER UNIVERSITIES:
  2. a) The students having been admitted on migration basis from other universities shall be required to pass the deficient subjects, if any, due to difference in the course of studies of the universities, in first attempt within the immediately following two examinations.
  3. b) The students otherwise eligible for the award of Distinction shall not be deprived of the same on account of Regulation 25.1(a); provided the candidates have passed the previous examination(s) in first attempt and also passed the remaining examination(s) in first attempt, and have passed the deficient subjects in one attempt as a whole.

 

  1. ELIGIBILITY OF  CANDIDATES   FOR  AWARD OF GOLD MEDAL

The Gold Medal shall be awarded to students in each discipline who fulfill the following conditions:

  1. a) Obtained first position amongst all the passed students. For determination of position, CGPA shall be calculated and rounded upto two decimal places. In case of tie between / amongst students, the third fraction will be calculated.
  2. b) Passed all the University Examinations in first attempt and completed the course within eight consecutive semesters after joining the first semester.
  3. c) Secured CGPA ≥ 3.67.
  4. d) The graduate should have submitted his / her Thesis / Project Report and cleared the Viva Voce Examination within one year from the date of completion of his / her course work / final semester examination.
  5. e) Gold Medal will be awarded on the occasion of Convocation only.
  6. f) The graduate who has been penalized for using unfair means in Examination(s) shall not be eligible for the award of Gold Medal.
  7. RE-CHECKING

27.1      A student, irrespective of the marks he/she has been awarded, can apply for rechecking within 15 days of          the declaration of the result, on payment of Rs: 500/- per theory paper (practical, viva voce, sessional marks and project cannot be rechecked).  The rechecking shall be done by the Controller of Examinations to verify:

  1. a) that the script belongs to the applicant.
  2. b) that no extra sheets claimed to have been attached, are lost or detached.
  3. c) that no question has been left unmarked.
  4. d) that marks awarded for each question have been correctly stated

on the cover, and

  1. e) that the total of all the marks awarded is correct.

27.2      In no case rechecking of a paper, where remarking is sought in essence, would be allowed and the marks already given by earlier paper checker shall be final.

27.3      The President / Vice Chancellor may however sanction remarking of a given group of alteast 50% or more                of the total strength of students in a given class / subject, when the circumstances so require.

  1. RULES AGAINST USE OF UNFAIR MEANS (UFM) IN THE TESTS AND EXAMINATIONS

28.1                 If a student is found using unfair means in an examination, the Superintendent of the Examination Centre,   will report it in writing to the Controller of Examinations alongwith the details of the unfair means case and supporting evidence, if any.

28.2      The Controller of Examinations will refer the case to the University Discipline Committee for necessary action under the Rules.

28.3      The Committee shall inform the student concerned about the report against him/her and provide him/her the opportunity to explain his / her position.

28.4      If the student is found guilty of the offence, the Committee will decide to award one or more of the following punishments in accordance with the nature/seriousness of the case:

Expulsion from the Institution/ University

Rustication for a specific period

Cancellation of paper script

Cancellation of Examination(s)

Cancellation of particular question (s)

Imposition of fine

Warning

28.5      The aggrieved student can file an appeal to the Appellate Committee against the punishment awarded by the University Discipline Committee on payment of Rs. 1000/- (rupees one thousand only) as appeal fee. The Appellate Committee can review the decision of the University Discipline Committee.

28.6      The student, if not satisfied with the review decision of the Appellate Committee can submit representation to the President, whose decision shall be final.

28.7      Appeal under clause 28.5 and representation under clause 28.6 supra can be filed within 15 days of the earlier decision.

  1. CHANGE/CORRECTION/ADDITION/DELETION OF NAME / FATHER’S NAME:

39.1      When a student wishes to have his/her name as originally entered in the University record, changed, he/she shall proceed as under:

  1. a) he/she shall apply to the Controller of Examinations on the prescribed form through the Head of the Institution / college concerned.
  2. b) he/she shall supply a cutting of the newspaper containing the notice of change of name in at least one Daily Newspaper.
  3. c) he/she shall support his/her application with an affidavit on a non-judicial stamp paper (not less than Rs. 30/-) duly sworn before Notary Public / Oath Commissioner (by the candidate himself / herself) with signatures of the respectable witnesses thereon.

29.2      When a student wants to get his/her name corrected (this will include addition, alteration or other minor modification not basically affecting the name). He/She shall be required to comply with para 29.1(a) above only.

29.3      The procedure for change / correction of father name or other factual entries shall be same as provided in paragraph 29.1 and 29.2 supra.

29.4      For change / correction of entries, the student may be required to furnish good cause together with necessary proofs, if any.

29.5      The change(s) / correction(s) / addition(s) / deletion(s) in name / father names shall be subject to prior change in SSC Certificate.

  1. Final Year Project Assessment (For B.Sc Engineering Students’ only)

The procedure for the evaluation of  Final Year Projects of the B.Sc Engineering students shall be as under:

  1. a) Project Evaluation in 7th Semester
  • A panel of Examiners consisting of the following members constituted by the Chairperson in 7th semester for project(s) evaluation.
  1. i)    Chairperson (Head of the Department)
  2. ii) Project Supervisor

iii)            FYP Coordinator of the Department

  1. iv) Two Faculty Members nominated by Chairperson

The quorum of the members of the Evaluation committee shall not be less than 3 members for project assessment and the average of marks given by the Committee members shall be awarded to the student for activities as mentioned in the Distribution Criteria.

  • Marks distribution Criteria

100 marks may be awarded to the student(s) for the first part of FYP in 7th semester (3 Credit Hours), as per the following criteria:

Ø              10% marks —- Initial Project Proposal           (1st presentation) —– 4th week

Ø              25% marks —- Project Proposal Details & Defense (2nd presentation) —– 8th week

Ø              45% marks —- Progress of the project  (3rd presentation) —– 16th week

Ø              20% marks shall be awarded by the project supervisor based on work done between 6th and 16th      week of the 7th semester

  1. b) Project Evaluation in 8th Semester

A panel of Examiners consisting of the following shall be constituted by the Chairperson in 8th semester for project(s) evaluation:

  1. i) Chairperson (Head of the Department)
  2. ii) Project Supervisor

iii)            FYP Coordinator of the Department

  1. iv) Two Internal and One External Examiner

The quorum of the Evaluation committee shall not be less than 4 members for any project assessment. The average of marks given by the Committee members shall be awarded to the student for activities as mentioned in the Distribution Criteria.

  • Marks distribution Criteria

100 marks may be awarded to the student(s) for second part of FYP in 8th semester (3 Credit Hours), as per the following criteria:

Ø              20% marks —— for (1st presentation) —— 8th week

Ø              40% marks —— for (2nd presentation) ——16th week

Ø              20% marks ——-for the open house presentation —— after Theory Examination

Ø              20% marks shall be awarded by the project supervisor for the work done on the project between 8th and 16th  week of the semester

  1. g) The Student will submit thesis after the approval of the Supervisor.
  2. h) The Supervisor will be paid supervision fee in case the student fails to complete thesis in the stipulated period and if the delay caused is not on the part of supervisor.
  3. SPECIAL PROVISIONS

31.1      Interpretation of these Academic Rules by  the authorized  officers  of  the University  shall be final. In  all  cases        where these regulations are silent, the decision of the President / Board of Governors of the University shall apply.

31.2      The University /Institution authorities reserve the right to make any change in the existing Statutes, Regulations, Rules and Courses of study that may be considered necessary at any time without prior notice.